Heavy Duty Repair Software
Run your heavy duty and diesel shop without per-user fees or "HD" upcharges.
Other shop platforms force commercial and diesel repair facilities into expensive enterprise tiers, charge extra just to unlock heavy duty features, and penalize you for every tech you add. Bay Boss delivers a full-featured, cloud-based platform built to handle heavy duty work orders, preventive maintenance, parts sourcing, and fleet approvals—all for one flat rate with unlimited users.
Heavy Duty & Fleet Communications
Faster approvals from busy fleet managers and owner-operators.
- Text-to-Approve Estimates:
Build multi-thousand dollar commercial estimates with detailed parts, labor, and sublet breakdowns. Send them straight to a fleet manager’s phone or inbox for instant digital authorization before your techs turn a bolt.
- Digital Photo & Inspection Documentation:
Document cracked drums, blown air lines, worn suspension components, and fluid leaks directly from the bay. Attach high-resolution photos and technician notes directly to the RO to eliminate disputes and validate repairs.
- Automated Status Notifications:
Keep dispatchers and drivers updated without pulling service writers away from the counter. Send automated text updates when diagnostics finish, parts arrive, and units are road-ready.
Heavy Duty Shop Management
Keep heavy bays turning, parts accounted for, and fleet histories clean.
- Unit, VIN & Mileage/Hour Tracking:
Track commercial assets the way heavy duty shops actually work. Maintain accurate records across highway tractors, straight trucks, trailers, and heavy equipment by unit number, VIN, engine hours, and mileage.
- Heavy Parts & Core Tracking:
Manage high-ticket commercial parts and vendor sourcing without chaos. Keep track of what is assigned to each truck, manage core returns cleanly, and protect your margins on major assemblies.
- Preventive Maintenance Schedules:
Track recurring fleet PM intervals (A, B, C, and annual DOT-style checks) to keep fleet accounts on a steady rotation and turn one-off emergency breakdowns into steady, repeat commercial revenue.
Built for the bay, not software sales quotas.
Most heavy duty platforms lock critical commercial tools behind $300+/month tiers and nickel-and-dime you for each additional mechanic. Bay Boss gives independent heavy truck and diesel shops the full operational toolset without the corporate overhead.
Heavy Duty Work Orders & ROs
Build comprehensive, multi-line commercial work orders, track sublets, split technician hours, and produce clean invoices that fleet billing departments process without pushback.
Collect credit card payments at the counter or text secure payment links to remote fleet accounting teams to ensure payments clear before the truck leaves your lot.
Commercial Inventory & Parts Flow
Assign heavy components, filters, and bulk fluids directly to open jobs. Ensure every fitting, hose, and fluid gallon is billed out accurately.
Eliminate double-entry at the end of the shift. Automatically synchronize customer profiles, repair orders, parts sales, and payments straight into QuickBooks Online.
Equip technicians on the floor or out on mobile road-service calls with tablet and mobile access to view job assignments, log labor times, and update work orders live.
Flat-Rate, Unlimited Users
No “heavy duty add-on tax.” Add your service writers, parts specialists, shop foreman, and every technician on the floor without seeing your monthly software bill jump.